Students graduating from the College of Mines and Earth Sciences will have their degrees conferred during the college convocation ceremony on Friday, May 3, 2019 in the Olpin Union Ballroom, 200 South Central Campus Drive. Event details are listed below:
Friday, May 3, 2019 • Olpin Union Ballroom • 3:00 p.m.
2:30 p.m.* – Graduates arrive at Olpin Union Ballroom in cap and gown and prepare to form a line in the Saltair Room (map).
2:45 p.m. – All graduates must be lined up in the Saltair Room by 2:45 pm. Processional begins at 3:00 pm.
3:00 p.m. – Convocation ceremony begins.
*Note: Island Photography will be taking two pictures - a handshake picture with the Dean as each student receives their diploma and a portrait picture as they exit the stage.
How it works
Before the ceremony begins:
All candidates for degrees will assemble at 2:30 p.m. in the Saltair Room, to the west of the ballroom. (We cannot over emphasize the importance of your early arrival to line up. Late arrivals cause unnecessary confusion and once the march begins, it is difficult to find your proper place in line.)
Department representatives will give you a yellow reader card which you will fill it out and hand to the person collecting them as you file out of the Salt Air Room. When directed, you will line up by degree and then department (signs will be posted). Prior to exiting the room, the department representative will hand you your bio. (Make sure that your bio has been submitted to your department representative at least a week in advance of the convocation. These bios should be no longer than 50 words in length.)
Doctorate and Master's candidates should carry their hood draped over their left arm. (Do not wear your hood prior to the ceremony. The Dean and appropriate faculty member will place the hood over the candidate’s head as part of the ceremony.)
During the ceremony:
The processional into the Ballroom will begin promptly at 3:00 pm. You will proceed single file east through the hallway, entering the ballroom from the ramp going into the east side of the ballroom (as directed).
During the awarding of diplomas (covers only), you will hand your bio to the reader. As your name is read, walk across the stage and shake hands with the Dean and VIP’s, pausing for the handshake photo. Then exit on the opposite side (east) of the stage where the photographer will take a portrait photo of each graduate. Then return to your seat.
At the end of the ceremony:
The dean will ask the graduates to stand and throw their caps in the air. Please remain at your seat until you are directed to leave the ballroom. (This is after the VIP's and faculty have exited the stage.) You will exit row by row marching down the center aisle to exit the ballroom (as directed).
Students, to get your academic regalia, you can either order online or go to the Grad Fair on March 28th - March 30th at the campus store. The link to order regalia is below.
Students, if you have not already ordered your regalia, you can still order it in one of two ways -- online by April 24th if you want the regalia shipped to your home, or by April 28th if you want it shipped for pick-up at the University of Utah Bookstore. Click here for the link. The other option is to order through Late Order Pick-up at the University of Utah Bookstore is April 30th - May 1st (at the Late Grad Fair). Note that this last option is first come, first serve.
Parking and directions to the Olpin Union Building
Campus parking lots may be used at no charge during commencement and convocation ceremonies. Please see our commencement parking map for parking locations as well as shuttle and TRAX stops. Families are encouraged to drop off those who cannot walk long distances at the east entrance of the Union Building before parking.
For directions to the Olpin Union Building, go to: www.union.utah.edu then on the left hand side click on Reservations, then also on the left, click on maps/directions. Or to simplify directions, approach campus at 100 South and 1300 East (going eastbound). After 100 South makes a left angle turn to the north (about 1500 East), take the next right turn onto Central Campus Drive. The Union Building is at the end of the road.
For more information on parking in general for Commencement and Convocation ceremonies, click here.
Island Photography will be taking pictures at our convocation as you receive your
diploma and shake hands with the Dean. They will also be taking a portrait picture of each graduate as they exit the stage.
There is no obligation to purchase the pictures. For a PDF flyer with more information about pictures on convocation day, click here. We ask that the guests remain in their seats during the ceremony.
Who is invited?
Family and friends may attend the College of Mines and Earth Sciences convocation. They will need to be seated prior to 3:00 p.m.
For those unable to attend the event it will be streamed live. To view the live steam click here.
CMES Convocation will be avaible for download after the event is over here.
Students or Guests with Disabilities
Students or guests with disabilities (including individuals in wheelchairs) attending the convocation can request accommodations by contacting the College of Mines & Earth Sciences directly at (801) 581-8767 or email Anita at email@example.com.
University-wide commencement will be held on Thursday, May 2, 2019 at 6:30 p.m. Please visit the Commencement Ceremonies website from more details. Please come and show support for your college.
Diplomas will be mailed from the Office of the Registrar to the student graduates withing three months of graduation.
There will be a Pre-Convocation Celebration in the 2nd floor Confluence in the Frederick Albert Sutton Bldg. (FASB) from 12:30 pm - 2:00 pm. Department backdrops will be set up so you can take pictures. Also, alumni displays will be set up showing exciting activities and accomplishments of our alumni. Light refreshments will be served.
For more information, contact the College of Mines and Earth Sciences at (801) 581-8767 or firstname.lastname@example.org.